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ERASMUS+ - Internship

The ERASMUS placement abroad offers an attractive and uncomplicated opportunity to complete an internship in other European countries and receive a monthly grant between 1 July of each year and 30 September of the following year.

International internships between 60 and 360 days can be funded, regardless of whether they are compulsory internships or voluntary internships.

Once an internship is available and the department agrees to the internship, a scholarship can be applied for at the International Office.

Requirements

In principle, all students who complete an entire degree course with a recognized degree at the University of Applied Sciences Dortmund can be supported within the framework of Erasmus +.

The internship can be completed during your studies, or within one year after the completion of your final degree (so-called graduate internship).

Important:

  • Students must be enrolled at FH Dortmund at the time of application for an Erasmus + scholarship.
  • Students who complete their internship following their studies must be enrolled at the time of application; however, they must already be exmatriculated the internship beginns.
  • Before applying for an ERASMUS+ scholarship, students must have found an internship and received an acceptance letter.
  • Students may not yet have exhausted their maximum support during ERASMUS+ during the respective study phase.
  • Unfortunately, students whose monthly salary is more than € 1,000 during their internship cannot apply for an ERASMUS+ Internship Scholarship.
  • It is not possible to obtain funding for internships in EU institutions, diplomatic representations of the home country and organizations managing EU programs.
  • There is no age limit.
  • The ERASMUS+ grant can be granted to all students regardless of their citizenship.
  • Internships served in home countries will not be sponsored
  • Your internship must be a full-time internship with local working hours.
  • Sufficient health, accident and liability insurance coverage must be available at the workplace

Selection criteria

Primarily, the commitment to receive funding depends on the number and entry order of applicants and the number of scholarships available.

Additional selection criteria:
Due to the high demand and to enable as many students as possible to receive funding.

Therefore, we ask trainees with an internship fee of € 1,000 and above to refrain from a grant application.

Subject to change


Duration of funding and breakdown of funding

Due to the national requirements of the DAAD and the associated funding levels, the maximum duration of an ERASMUS internship in the academic year 2019/20 is 5 months (150 days).

The total amount of the individual funding will continue to be calculated at the end of the stay on a daily basis and in principle includes only the proven stay at the institution / company.

The amount depends on the destination country; there are three different groups of countries, divided into countries with higher, middle and lower living costs.

Group                  

Countries                            

Funding/Month       

Funding/Tag  

Group 1

(high cost of living)

Dänemark, Finnland, Irland, Island, Italien, Lichtenstein, Luxemburg, Norwegen, Schweden, Vereinigtes Königreich

520,00 €

approx. 17.33 €

Group 2

(intermediate cost of living)

Belgien, Frankreich, Griechenland, Italien, Malta, Niederlande, Österreich Portugal,Spanien, Zypern

460,00 €

approx. 15,33 €

Group 3

(low cost of living)

Bulgarien, Estland, Kroatien, Lettland, Litauen, Polen, Rumänien, Slowakei, Solwenien, Mazedonien, Tschechische Republick, Türkei, Ungarn

400,00 €

approx. 13,33 €

Subject to change

Please note that there is no legal entitlement to a grant or a specific grant amount.


Approach
  1. Inform yourself in your department

    Before submitting an application, you should ask your department who is responsible for the recognition of your ERASMUS+ internship.

  2. Find an internship

    If you know the conditions for the recognition, you can look for an internship.

    An internship grant will not be granted if the internship is to be completed in one of the following facilities:

        1) Institutions and bodies of the European Union (EU)

        2) Institutions and organizations managing EU programs

        3) National and diplomatic representations of your home country

    Help with finding a job and other useful information can be obtained in the practice office of your department or via the job portal of FH Dortmund

  3. Online application via Mobility Online

    The application process for ERASMUS+ is available online.                                                                                                            Register in the portal and fill out the application form in the online portal.

  4. Create a Learning Agreement for Traineeship

    1) Print out the Learning Agreement for Traineeship from the portal and fill it out.

    Fill in the table A. In particular, the description of your activities must be detailed here - if necessary, complete on an extra sheet - and send the document to your internship host.

    The internship host will provide supplemental information in Table A and fill in Table C, signing and returning the agreement.

    2) Present the Learning Agreement for Traineeship to the Departemental Coordinator / Responsible Person in the Faculty with the completed internship agreement signed by your future internship host, fill in Table B, and sign the document.

    3) You yourself must sign the Learning Agreement

    4) Upload the signed document to the portal. All signatures must be present (including your own!)!

    5) Do not forget that you also have to upload an internship contract / Letter of Acceptance

  5. Submit your application documents

    The application period ends 4 weeks before the start of the internship.

    Please note that the timely submission of all documents is within your area of ​​responsibility. Your application will only be effective once all documents have been received by the International Office or have been uploaded to the portal. Delays - even if caused by third parties - cannot be considered.

    If all documents are complete, you will receive a grant letter. The commitment results from signing a grant agreement with the International Office. This agreement serves as a contract between you and the University of Applied Sciences Dortmund. By signing, you automatically agree to the general funding conditions.

    Along with the grant agreement, you will receive the Erasmus + Charter for Students.

  6. A retroactive funding is not possible. I.e. a registration / application in the portal after the beginning of the internship will not be accepted.

  7. According to the agreement, the first scholarship rate (70% of the total funding amount) will be transferred to your German account. You will receive the second installment after completing the internship.

Subject to change


Obligations
  1. First language test

    You must complete a language test before starting the internship abroad. You will receive the link from the EU.

  2. If necessary, you will update your internship agreement

    Should the internship's content or duration change during the internship, you must inform the International Office immediately after consultation with your internship institution and department. Changes may need to be made in writing in a new internship agreement.

  3. Perform your internship

    Perform your internship according to the internship agreement. If you finish your ERASMUS internship early, you may need to repay any scholarship installments you received immediately upon request by the International Office.

  4. Submit your completion certificate / your qualified work certificate

    After completing your internship (eligibility period), your internship provider must confirm the exact time period and successful completion of your internship on the basis of the certificate of completion. The certificate must be uploaded to the Mobility Online Portal within 4 weeks after the end of the internship.

  5. Second language test and EU questionnaire

    After your internship, you will receive two e-mails from the EU. You will be asked to complete a questionnaire and have to complete a second language test.

  6. Field report

    Within 4 weeks after the end of the eligibility period, you must upload a report in the Mobility Online Portal.

Once all the necessary documents are available you will receive the second installment of your ERASMUS scholarship (30%) on your German account.


Mandatory language tests

Since October 2014, the European Commission has been providing an online language test for the five major languages ​​(DE, EN, ES, FR, IT, NL).

This must be completed in the working language for all students / graduates, both after the selection / before the start of the mobility and after the end of the stay. However, it is not a selection criterion for Erasmus + funding and does not apply to native speakers.

After having selected the participants to be supported in Erasmus +, the language test will be used as a placement test to document your current language level. It takes place both before your stay abroad and at the end of your stay abroad in order to obtain comparable results and to record any progress achieved by the subsidized participants in language acquisition.

The systematic, Europe-wide review of the development of individual language competence enables an evaluation of the efficacy of Erasmus +.


Report requirements

All those who have taken part in an Erasmus + mobility measures are required to produce a report on the Mobility Tool Plus upon completion of the action and must submit it together with supporting documentation (e.g. length of stay). The link to the Mobility Tool Plus will automatically be sent to the scholarship holders.

In addition, you are required to produce a field report for the International Office.

(Information see www.fh-dortmund.de/erfahrungsberichte)

The reports must be completed within 4 weeks after the end of the internship.


Insurance coverage is necessary

Please note that you are not insured by your university for accidents during your internship abroad.

The Erasmus + internship program is a pure funding program. There is no insurance coverage associated with participating in this program. For the duration of your internship abroad, you must therefore independently ensure sufficient insurance coverage.

A sufficient health, accident and liability insurance in the workplace is a prerequisite for the Erasmus + - internship promotion.

Students who complete an internship abroad under Erasmus + (SMP) must have adequate insurance coverage in these three areas:

  • Health insurance

The national health insurance of the participants with the European Health Insurance Card generally  provides a basic insurance cover for stays in another EU country. However, coverage by the European Health Insurance Card or private insurance may be inadequate, especially if repatriation or special medical procedures are needed. For such cases, a supplementary private insurance may be useful.

  • Liability insurance

Liability insurance covers damage caused by participants during their stay abroad (regardless of whether they are at work or not). As different liability regulations apply in the individual countries, interns run the risk of not being covered.

  • Accident insurance

Accident insurance covers damage caused to employees by occupational accidents. Employees are insured for accidents at work in many countries. However, the extent may differ in the individual countries.

For all participants in the ERASMUS + program it is possible to be admitted to the group insurance of the DAAD, which offers comprehensive insurance cover.

Further information can be found on the DAAD website..


Holiday Semester

The decision on whether you want to take a leave of absence for the duration of your internship abroad is entirely up to you.

In order to complete the studies within the standard period of study, it is often advisable to apply for a leave of absence for the duration of the stay abroad. Holiday semesters are not counted towards the standard period of study. For the application, please contact the study office.


Special support for students with special needs or severe disabilities

Erasmus + aims to promote equal opportunities and inclusion. For this reason, students from disadvantaged backgrounds (this applies in Germany in the Erasmus + program for students who are single parents during their studies abroad) and for special needs, facilitate access to the program.

Special support for students with disabilities

Useful information on disability-friendly institutions of the European Agency for Development in Special Needs Education: www.european-agency.org.

Special support for students with children as a lump sum

Students who take their child / children to an Erasmus + study program in a program country and are single parents during the Erasmus + Mobility are eligible to receive extra funds as a lump sum. Three groups of countries specify the maximum monthly amount.

 

The grant application for students with special needs / child must be submitted to the International Office before commencing their stay abroad.

The grant application for students with severe disabilities must be submitted to the DAAD at the latest 2 months before the start of the stay abroad via the International Office.


Disclaimer

Neither the EU Commission, nor the National Agency for Erasmus + in Germany (DAAD), nor the University of Applied Sciences Dortmund are liable for damages resulting from illness, death, accident, injury to persons, loss or damage of property in connection with Erasmus + stays abroad.


Further important information!

  • There is no legal entitlement to a grant and therefore cannot be claimed against the university.
  • The International Office reserves the right to reject applications if deadlines have not been met and / or the funds have been spent.
  • Internships are not funded retroactively!
  • Forms should generally be completed online.
  • All necessary application documents must be submitted to the International Office no later than 4 weeks before the beginning of the internship!