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Coronavirus

Information for students


+++ Current Updates +++

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students,

We had a great start into the examination period!

We would like to thank you, dear students, for your discipline in observing the distancing and hygiene regulations and for your support during the complex organization on site. We are aware of the fact that this examination period is particularly challenging for you (and also for our staff). We will master this time together.

Dear staff members and university teachers, we would like to thank you for participating in the examinations, for your commitment during the planning and execution phase as well as for your support on site and for much more!

Five more exam weeks lie ahead of us. Let us continue in the same way!

Dear students, please remember to: deregister if you are unable to take an exam at short notice! This makes it much easier for us to prepare the individual examinations and ensures a smoother process for everyone taking the exams.
You can still find information on the coronavirus-related measures during the exam period in the continuously updated checklist .


Dear All, Studierendenwerk Dortmund is offering some food options again.

  • For several days now, the mobile counter in the inner courtyard at campus Sonnenstraße offers two dishes as well as donuts and muffins daily from 11:00 a.m. to 2:00 p.m.
  • At the location in Emil-Figge-Straße, the dining halls Galerie, Hauptmensa and Genusswerkstatt, next to the main entrance to the Hauptmensa, are operating again along with the Mensa of the International School of Management (ISM) located at Otto-Hahn-Straße on the North Campus.
  • Studierendenwerk Dortmund plans to reactivate the dining hall at the campus location Max-Ophüls-Platz (MOP), as soon as normal operations will resume there - as far possible. By the way, the Studierendenwerk is open to suggestions: if you think that the location at MOP is sufficiently staffed, you can send an email to info@stwdo.de .
  • You can find the information on the gastronomic offer here .

By the way, do you know the kiU in the Dortmunder U? In 2019, Harald Opel, Head of this Virtual Reality Research Lab at Fachhochschule Dortmund, inaugurated the "Fulldome" there: a six-meter-wide dome in the foyer of the Dortmunder U tower. On its inside, the kiU projects specially produced 360-degree videos - and yes, it looks as spectacular as it sounds.
On the day of the open heritage site “Tag des offenen Denkmals” on Sunday, 13 September 2020, Harald Opel and his team will show a making-of of the Fulldome in this very Fulldome with many examples of the special visual effects that can be achieved with it.
A second multimedia presentation will show and explain the technology behind the 3D mapping. The kiU team has already used this technology in several buildings, some of which are historical sites, also using as impressive optical magic. You can find additional information here .

We want to keep you up-to-date with our circular emails and to inform you about everything important on short notice. We will send you the next circular email in 14 days. However, should anything important happen already next week, you will read from us next Friday.

We wish you all the best,

and dear students: Good luck with your exams!

Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

Studierendenwerk Dortmund has opened a mobile counter at the campus location Sonnenstraße of Fachhochschule Dortmund. The dining hall (Mensa) of the International School of Management (ISM) located at Otto-Hahn-Straße has also reopened. The offer is supposed to improve the lunchtime options.

Both campus locations will offer two dishes, one of them vegetarian. The food truck at the campus located in Kreuzviertel as well as the ISM dining hall are opened from 11:00 a.m. to 2:00 p.m. You can find the current menu here .

Special regulations regarding the coronavirus: Please observe the following coronavirus-related regulations: all dishes are offered exclusively as takeout. There are no seats available and your beverage cups brought along cannot be filled at moment.

Additionally, please exclusively pay by card and contactless if possible. All payment methods are available - Bluecode, contactless credit and girocards and Apple Pay or Google Pay.

▲ September

The examination period at Fachhochschule Dortmund will start shortly. Since there will be more people on the campus during the on-site exams starting 7 September 2020, the Rectorate and the Chancellor stated that it is mandatory until further notice to permanently wear a mouth and nose protection in all public spaces on campus as of 7 September 2020. This applies to corridors, staircases, bathrooms and elevators etc. Elevators may only be used by one person at a time. You have to wear face masks in the outdoor areas of Fachhochschule Dortmund if the minimum distance of 1.5 meters cannot be observed (e.g. when waiting at the entrance). This measure is necessary in order to minimize the risk of infection and to ensure safe examinations even in the times of the coronavius.

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

Important weeks are approaching. That is why, after a short summer break, we are back with our Friday email. Starting today, we will continue to share what is and will be important at our University.

In ten days, Monday, 7 September 2020, will be the first day of our exam period. This will be a unique time preceded by a lot of work.
Our goal, dear Students, is to create exam conditions that allow you to focus on the contents as much as possible. We all have to work together on this.
One piece in the mosaic of this solidarity is the fact that many staff members from the departments will help to supervise the examinations. Thank you for this!

You can find information on the coronavirus-related measures  regarding the examination organization in our checklist that is constantly updated. Check the list early on and on a regular basis, since there are many things to bear in mind! The checklist .

Please note the following, among other things:

  • Dear Students: We are expecting some crowding and delays at the building entrance. Please bring enough time for that!
  • The surfaces you will come into contact with in the examination hall will be cleaned and disinfected regularly.
  • The route guidance in the buildings has been adapted very precisely in accordance with the specifications for infection protection. It is absolutely necessary that you follow these guidelines! You can find everything you need to know in the checklist.
  • Everybody is required to wear a mask. Once you have taken your seat and received your exam sheet, you can remove your mask. It is mandatory to wear a mouth and nose protection correctly in every other situation before and after the exam in the building. 
  • We have compiled the coronavirus-related regulations regarding the examinations in this short and demonstrative video  - optionally also with German and English subtitles. We would like to thank the E-Learing Coordination Office for this! 
  • If you are not able to participate in one of your exams, please de-register in ODS at least one week before the scheduled examination! 
  • Dear Teaching Staff: It is particularly important and appreciated that you are on-site during your exams!

We kindly ask for your understanding for all of these circumstances. We are able to hold the exams only if we ensure these measures. We can only make this work if we stick together!

Last but not least: Dear Students, we are aware of the fact that the currently not available study rooms are a big problem for many of you. We are on it and hope to offer you a solution as soon as possible!

We will send you the next Friday email in 14 days - unless something unexpected, important happens. 
*Turning irony on* But what should happen during these peaceful times. *Turning irony off*

Until then, we wish you all the best. Let's stay positive but corona-negative!

Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

The bridging aid for students who got into acute hardship and are directly dependent on financial help due to the coronavirus pandemic will be extended. Affected students may apply for the bridging aid in the form of a non-repayable grant also for the month of September at Studierendenwerk Dortmund.

The financial aid for students during the coronavirus pandemic initially only planned for June, July and August, has been extended by one month. The Minister of Education and Research Anja Karliczek said that the summer semester is still in progress at many universities and the exams still need to be held. "It is important to me that students who are in emergency situations due to the pandemic can focus on their exams," she wrote in a statement.

According to the Federal Ministry of Education and Research (BMBF), the respective Studierendenwerk associations for student affairs responsible for the distribution of the funds have approved 94,500 bridging aid applications to this day. On average, the recipients of the funds have been supported with approximately 430 euros.

If you have any questions, please contact the Studierendenwerk Dortmund . You can find detailed FAQ on the website.

The election board has adopted the following resolution by circulation on 18 August 2020:

Due to the current situation regarding the coronavirus, the student elections to the senate, the faculty councils and the institute council IDiAL as well as to the student representatives at the women's council of Fachhochschule Dortmund will be postponed.

Preparatory measures for elections are suspended for the time being.

The currently elected student representatives will remain in office on a provisional basis and will be informed accordingly.

On Monday, 7 September 2020, finals week will start at Fachhochschule Dortmund. The exams will take place on-site in compliance with the coronavirus requirements. You will/have received information regarding your examinations from the faculties. The examinations will last a maximum of 60 minutes in order to reduce the risk of infection caused by aerosol concentrations. The rooms will be aired out thoroughly after each exam. The examinations will take place in the faculty seminar rooms or in the main dining hall (Hauptmensa) of Studierendenwerk Dortmund (Vogelpothsweg 85) if a large number of students participates in the examination.

What to bear in mind on the examination day?

  • You can access the building only with the written permit to take the exam. You can find the permit in the ODS portal (Online Services for Students). If you entered your phone number in ODS, you can also present the permit on your smartphone in electronic form. Otherwise, you have to print the permit and enter your phone number by hand.
  • Please disinfect your hands once you are in the building and wear a mouth and nose protection (mask). Bring your own mask. You can only remove the mask once you are seated and received your examination sheet.
  • After you have identified yourself with your FH card at the check-in in front of the examination hall, you will receive your seat number. The seats will be desinfected before each exam.
  • You are not allowed to leave your seat during the examination.

What if I feel sick?

  • If you have any symptoms of illness (e.g. fever, signs of a cold or breathing trouble), do not come to the exam until the suspicion of infection has been clarified by a doctor. You must provide a certificate.

You will find detailed information and a checklist for a smooth examination in this PDF document.


▲ August

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

The lecture period has ended, challenging months are behind us and we are looking forward to the semester break. Probably all of us are in need of a vacation and can use a little space and time.

But first, we would like to give you an outlook on what to expect in fall (obviously only on condition in regard of further coronavirus-related developments and regulations).

In a nutshell for Everyone: We will be back - live, real and in color. 
Well, at least to some extent:

  • The winter semester 2020/21 will be a hybrid semester: with digital and on-site courses.
  • The classes will begin on 26 October.
  • Freshmen will start on 2 November.
  • The end of the semester is scheduled for 26 February.

And one more update for you, dear Students:
We have compiled detailed information on the regulations and procedures regarding the on-site exams in September and October. You can find the details in this PDF document. Please read the instructions carefully as preparation for your exams. We would like to take this opportunity to wish you a successful end of semester!

After this outlook, now a short throwback.
A lot has happed: starting with the limited emergency operation mode (as of 18 March), followed by the beginning of the digital summer semester (20 April), you, dear university members, have returned to working on-site (as of 4 May) and  all the way to the end of the lecture period past Friday.
And we have done an unbelievable amount of work and lifted a lot: pragmatic, modest, thinking creatively and unconventionally “out of the box”, with outstanding engagement and with heart and soul. We would like to sincerely thank you for that!

In these turbulent times, it was important to the Rectorate to inform you promptly and regularly about the current situation and about the further steps, taking you along on the joint path. The cultural technique of email that is almost becoming extinct has literally experienced a renaissance with the “Friday-Email”.

But now it is “time to say goodbye”. For now, we will give you and ourselves a time-out. We will return on 28 August on this channel.

However, we are already trying to picture what it will be like from September onwards. Did our perception of our University change? Will it be different, what will we have learned?
In this context, we would like to draw your attention to a premiere performed at Theater Dortmund, one of our partners. The theater director Julia Wissert invites us to a time travel during which makers of theater coming from the future are taking a look at the present: “2170 - Was wird die Stadt gewesen sein, in der wir leben werden?”, translating to “What will have become of the city we will live in?”. In the upcoming season, Schauspiel Dortmund should become a place “where we collectively imagine utopias that seem impossible today but will be our everyday life tomorrow.” (www.theaterdo.de/schauspiel-20-21/intro/)

The situation remains interesting. We are looking forward to the exchange with you in the fall.
And most importantly, dear Students, dear Colleagues, dear All, we are looking forward to seeing you (again).
Until then, we wish you relaxing days, time to recharge your batteries and to leave your cares behind!

Have fun and take care!

 
Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

Students who got into financial hardship due to the coronavirus pandemic, may still apply for the bridging aid (Überbrückungshilfe) by the Federal Ministry of Education and Research (BMBF) until 31 July 2020. The Studierendenwerk Dortmund that is responsible for processing the applications, has already made a request for more money and gives instructions on the aid application.

Students in financial need caused by the coronavirus pandemic may apply for a financial aid amounting from 100 up to 500 euros for each of the months of July and August. This money is considered a grant that does not have to be paid back.

Studierendenwerk Dortmund has received about 5,000 complete aid applications for the months of June and July. In total, more than 4,000 requests with a total amount of 1 million euros in grant money were processed. To be prepared for the expected requests, Studierendenwerk Dortmund, once again, has applied for the increase of the budget by 900,000 euros at the federal Ministry of Education and Research (BMBF).

Nearly all of the departments at Studierendenwerk Dortmund are engaged in the processing of the requests. The staff has been introduced to the online tool in online tutorials. “We are particularly happy about the high level of commitment of so many of our staff members. We are voluntarily working extra shifts, even on Saturdays, in order to process large numbers of the applications so that the students will receive their money as quickly as possible, says Thomas Schlootz, Managing Director of Studierendenwerk Dortmund.

For a positive approval, it is necessary that you submit a carefully completed application. The most common reasons for requesting additional documents or for rejections are wrong or missing information and documents. “If circumstances need to be explained, students should definitely use the option of self-declaration to plausibly demonstrate that the financial hardship has been caused by the coronavirus pandemic”, explains Berit Janson, Head of the Department of Student Finance at Studierendenwerk Dortmund.

The tips at a glance:

  • Documents and photos (required selfies) should be readable and easily recognizable and be uploaded completely.
  • Bank statements from all your accounts (also PayPal and credit card accounts) should be presented without any time gaps up to one day before submitting the application. It is not useful to submit screenshots from your banking apps. The bank statement always has to include your correct name as well as the IBAN. The account balance has to be evident.
  • Please explain the hardship caused by the pandemic comprehensible and in detail in the self-declaration section.
  • All documents (PDF files) can be only uploaded via the application tool. It is not possible to submit the request in a different way (e.g. via email). This particularly applies when you have to submit missing documents.
  • You can apply for the month of July until 31 July 2020.
  • If you have any question regarding the application, you can call the newly established BMBF Hotline (phone: 0800 26 23 00 or write an email to: ueberbrueckungshilfe-studierende@bmbf.bund.de
  • Questions regarding documents that have to be submitted with the application and whether the grant has any consequences for your BAföG payments along with others will be answered on a separate information page of the Studierendenwerk.

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,
 
The current crisis shows us in a quite unique way that science and research are existential and that they will contribute to shape out future – not “only” in times of the coronavirus.
 
That is why today we are turning the spotlight on our researchers and their accomplishments: for example, we were able to increase third-party funding from 6 million to 12 million euros in the years from 2014 to 2019. We would like to thank our researchers who contributed with their various projects to this development! If you would like to take a look at an overview, you can find the information at: www.fh-dortmund.de/de/ftransfer/profil/projekte.php
 
We can especially report on some very recent achievements from the past few days:

  • The German Research Foundation (DFG) has granted the funding for a research training group that will be implemented by the Faculty of Medicine at the University of Duisburg-Essen (UDE) and Fachhochschule Dortmund. The goal of “Wissens- und datenbasierte Personalisierung von Medizin am Point of Care” ("Knowledge- and data-based personalization of medicine at the point of care") is to dovetail medical knowledge and increasing amounts of data in such a way that more individualized therapeutic approaches become possible. Not only is the funding amount of around  5 million euros noteworthy, but also the fact that the granted DFG funding for a constellation of a university with a university of applied sciences and arts is a novelty.
    Project spokesperson is: Prof. Dr. Britta Böckmann

  • “DEIN*ORT“ (translating to “Your Place” in English) will be supported by the Federal Ministry of Education and Research (BMBF) with 615,000 euros. The name stands for Perspektive DEmentia. Promotion of INclusion through Socio-Spatial Organization, inclusion-promoting Room/Space and Person-Centered Technology. The goal is to trans-disciplinarily improve the quality of life, health, social participation and communication of people with dementia and their environment, while working together with our cooperation partners.
    Contact persons: Friederike Asche, Prof. Dr. Stefanie Kuhlenkamp, Prof. Dr. Diana Reichle, Prof. Dr. Carsten Wolff

  • The Federal State Government of North Rhine-Westphalia supports the Europe-wide first 5G Medical Campus at the University Hospital of Düsseldorf (UKD) with “Giga for Health”. Our University is part of the project partner group that is working together to use the fastest data transmission technology currently available for medical applications in university health care, research and teaching. Our share of the total funding amounts to 536,000 euros.
    Contact person: Prof. Dr. Rolf Schuster

  • “KV-BATT-TECH“ is supported by the Ministry of Innovation, Science and Research of North Rhine-Westphalia (MKW) with 711,000 euros. Together with Siemens Gas and Power und Weißgerber engineering, the goal is to compensate for the disadvantages of current battery energy storage systems by using newly developed technology and thus contributing to CO2 savings and optimizing operating costs. By doing so, Fachhochschule Dortmund will also become a member of the Industrial Innovation Excellence Cluster (www.spin.ruhr)
    Contact persons: Prof. Dr.-Ing. Stefan Kempen, Prof. Dr. Martin Kiel

Congratulations to everyone involved!
We wish all researchers continued success who responsibly help addressing current social challenges with their projects.
 
If you would like to find out more on the research topics, we recommend you to browse through the magazine “Orange” that annually sheds light on fascinating and informative projects at our University; with the main topic in the current issue: Smart Worlds (www.fh-dortmund.de/publikationen).
 
Have an enlightened read and thoughts and in this sense also a preferably sunny weekend!
 
 
Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund
 
Jochen Drescher
Chancellor of Fachhochschule Dortmund

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,
 
You probably feel no different than we do: whether browsing through various newsletters, opening the newspaper or while watching the news – we are looking for bright spots. Where is the light at the end of the pandemic tunnel? Looking at the statistics and developments worldwide, it stills seems very fragile and, if at all, only flares up briefly.
 
We are trying to create bright spots ourselves on-site at our university. Bright spots that are perspectives of going back to normal times in everyday university life: together with Prof. Dr. Tamara Appel, our Vice Rector for Teaching and Studies, we are working on organizing the upcoming winter semester with more “real” contact – namely with more on-site lectures and courses, as far as it is possible while observing the hygiene regulations and in the overall situation.
 
To be more specific, we would like to start a “hybrid semester” after completing the “online semester” that will end with finals lasting from September to the beginning of October. Hybrid means in this context: lectures and courses with a small number of participants on-site, large classes online. We will provide information regarding the number of participants as soon as the concept has been finalized. It will also include plans how we can compensate for the practical experiences, missing due to the coronavirus situation, through innovative formats.
 
If you, dear Students, have a semester abroad or any other stay abroad coming up despite everything, please set a (bright) example and follow the FAQ compiled by our International Office (obviously, this applies to everyone): www.fh-dortmund.de/stay-abroad-faq
 
We offer bright spots of a different kind for everyone at the campus location Emil-Figge-Straße. Here, our Departments for University Communications and Facility Management literally provided more visibility – from now on not only during the day, but also especially by dusk. Are you curious? This link sheds some bright light: www.fh-dortmund.de/sichtbarkeit
 
And last but not least: If you would like to create more bright spots yourself, you can still order a cool shirt in our Fachhochschule Dortmund shop until Wednesday, 15 July – and symbolically make the orange “Fachhochschule Dortmund sun” rise over the Dortmund skyline. The design has been created by one of our students: www.fh-dortmund.de/shirt
 
However and wherever:
Have a bright weekend!
 
 
Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund
 
Jochen Drescher
Chancellor of Fachhochschule Dortmund

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

The lockdown was relatively easy – the upcoming loosening of the coronavirus restrictions is not. We are still working on showing new approaches and developing measures in order to be able to make reliable plans for fall. Our principle is: As much attendance as possible, but only within the realms of responsibility. In this context, we are also trying to specify the implementation of exams.

Information for students and teaching staff regarding this matter:

  • In general, all on-site exams will take place from 7 September to 30 October with the exception of the recess week from 19 to 23 October. You may also find additional information at your faculty. Please in-form yourself about the current status.
  • The examinations will take place in the time from Monday to Friday.
  • Exams in combined study programs or dual degree programs may be also scheduled on Saturdays.
  • To reduce the risk of infection caused by aerosol concentrations in the rooms, the exams will last a maximum of 60 minutes.
  • In general, we will try to hold the examinations in our own rooms because we are able to implement the regulations more easily there, e.g. regarding access and exit routes. Examinations with a larger number of participants, will take place in the main dining hall (Hauptmensa) so that we can observe the safety regulations.

Calling all university teachers and staff members:
Around 600 exams with 40,000 students must be carried out under increased security measures. There-fore, we need your support for the supervision of exams. We are very grateful for your help! If you would like to contact us or need additional information, please write to Mirka Fuhrmann (mirka.fuhrmann@fh-dortmund.de).

Dear All, you can find further information regarding our university in the newest issue of fh presse: # drawyourworkspace, the taste of home or glances that get under your skin – these are only a few topics covered in the articles. And because we currently experience unusual times, the layout is also an unusual one. Let us surprise you and take a look inside; you can find the PDF or the digital issuu version at: www.fh-dortmund.de/publikationen

Have an inspiring read
and a nice weekend!


Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

▲ July

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

We have taken a further step towards Smart Rhino. On 15 June, an important meeting took place with all of the project partners and three ministries at the Federal State Government of North Rhine-Westphalia. The project partners are: the city of Dortmund, the Thelen Holding GmbH as an investor, the Dortmund Chamber of Commerce and Industry (IHK zu Dortmund) and our University. We presented the concept to the NRW Building Ministry (MHKBG), the NRW Ministry of Economy (MWIDE) and the NRW Ministry for Culture and Science (MKW) and constructively discussed it with all parties involved.

What we accomplished: All parties recognized the structurally effective potential of the development of the HSP areal where the campus of Fachhochschule Dortmund will be located. On this basis, additional steps were specified and work packages defined. In the following, an updated version of the University Location Development Planning (HSEP) must be submitted as a basis for discussion of the different variants in the ministries.

These variants are the new location Smart Rhino and the integration of all faculties on one campus. From our perspective, there is only one solution that supports our path to becoming an adaptable university. Smart Rhino. Let’s take the next step.

Digital semester updates:

  • Information for students and teaching staff: The task force dealing with on-site exams (Arbeitsgruppe “Präsenzprüfungen”) developed a complete and detailed plan for the implementation of exams that has already been green-lighted by the Rectorate. Currently, we are just waiting for the Deans’ approval expected to follow next week.
    The plan provides that the exams will be held in the time from 7 September to 30 October 2020. During this period, all of the 585 examinations involving an estimated number of 40,000 students are supposed to take place. Considering the regulations relevant to the examinations on the one hand, while observing the health protection measures, such as providing a sufficient amount of sanitizer and keeping minimum distance on the other hand.
    There is also an issue of space: For this reason, we are allowed to use the dining hall (Mensa) of Studierendenwerk Dortmund where 315 students can be seated at the same time during an examination, without falling below the minimum distance regulations.
  • Information for students and staff members: We expressed our appreciation and gratitude for your cooperation and solidarity this week - in videos on Instagram and on Facebook as well as on banners installed at the campus locations.
    To make this “Thank you” permanent - because we mean it this way - you can find the videos also on our Rectorate’s Blog accompanied by personal statements from our Vice Rectors Tamara Appel, Andrea Kienle, Katrin Löhr und Volker Helm.
    https://rektorat.fh-dortmund.de

Once again, back to Smart Rhino: Did you know? The “Rhino” in the name stands for Dortmund’s winged rhino - first developed as a logo for Dortmund’s concert house, by now, it established itself as the unofficial heraldic animal of the city

In this spirit, we wish you inspired thoughts - concerning the project and beyond!


Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

All excursions organized by Fachhochschule Dortmund are suspended until 31 October 2020. As far as lectures and courses will take place again after this date, the Rectorate will also discuss and decide on the possibility and the conditions of conducting excursions.

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

Did you make any travel plans for the summer? Last Monday, the Federal Government of Germany has canceled the COVID-19 travel warning for most countries within the European Union and for several others. This means that we can - and have to - decide more freely about our travel destinations again. Because hardly ever picking a travel destination meant so much responsibility.

“Every one of us can contribute to handling our regained freedom in a responsible way,” says our Foreign Minister Heiko Maaß. “We will provide the best available information in our travel alerts to help travelers decide whether to travel or not. Also in the future, we will decide whether to issue a travel warning depending on how the respective situation develops on-site.

No matter how you will spend the upcoming weeks - we wish you a good and low-risk time. If you will travel anywhere, come back safe and sound!
You can find additional information on travel warnings here.

Semester updates:

  • Information for students and teaching staff: After the kick-off meeting from last Monday, the task force dealing with on-site exams (Arbeitsgruppe “Präsenzprüfungen”) continuously works on resolving this issue. Next Monday, the members of the task force will hold another meeting to discuss the precise time frame, the locations and the duration of individual examinations - in addition to various details necessary for the organization.
    “The goal is in sight,” says Prof. Dr. Tamara Appel, Vice Rector for Teaching and Studies: “Over the course of the next 14 days, we will create a concept that will answer all urgent questions asked by students and teaching regarding the examinations.”
  • Information for students: If you are in a financial emergency due to the coronavirus pandemic, you can apply for the student loan (Überbrückungshilfe) amounting up to 500 euros for each of the months of June, July and August 2020. The Federal Ministry of Education and Research (BMBF) has made a total of 100 million euros available for this purpose.
    You have to apply online; the Studierendenwerk Dortmund will disburse the money. Managing Director of Studierendenwerk Dortmund Thomas Schlootz promises the applications will be processed promptly: after the request has been approved, the money should be paid out on the same day. You do not have to refund the money.
    Additional information here.
    Request form here.
  • Information for all members of Fachhochschule Dortmund: Our university will participate in the 24-hour festival “Dortmund.Live” organized by the city of Dortmund. Vice Rectors Prof. Dr. Tamara Appel and Prof. Dr. Andrea Kienle will be interviewed by the host Matthias Bongard in the Dortmunder U, followed by Harald Opel who will present the storyLab kiU of Fachhochschule Dortmund and its projects on digital society.
    The festival stars on Saturday, 20 June 2020 at 12:00 noon and will be opened by the Mayor of Dortmund Ulrich Sierau. Every half hour, the host Matthias Bongard will present a total of 48 topics, personalities and places in the city, until Sunday 12:00 noon.
    Additional information and the program: here.

Have a relaxing weekend!


Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

It is nice to be able to gradually talk about issues that are not solely related to the coronavirus anymore.
Semester updates:
• Information for students: we will submit the application for further funding by the Ruhr Master School of Applied Engineering (RMS) in the next few days and the chances for approval are good. This would ensure theadditional offers for Master’s students in the fields of engineering and computer science for two more years, beginning in April 2021. You can find additional information at: www.ruhrmasterschool.de

• Information for students and teaching staff: we are expanding and intensifying our collaborations with the universities Bochum University of Applied Sciences and Gelsenkirchen University of Applied Sciences within the university alliance Hochschulallianz ruhrvalley. This is being donewith the support of 5.6 million euros in funding granted by the Stiftung Mercator for the next five years. The city of Herne offered to provide locations for this purpose almost free of charge, starting in fall. From there, we will expand our strategic cooperation in the fields of research funding, internationalization and scientific further education. You can findadditional information at: www.fh-dortmund.de/de/news/2020/hochschulallianz-ruhrvalley-fachhochschulen-professionalisieren-zusammenarbeit.php

• For students and teaching staff: once again, we would like to kindly remind you of an important date - the task force dealing with on-site exams (Arbeitsgruppe “Präsenzprüfungen”) scheduled a kickoff meeting for 15 June in order to organize the facilitation of exams, final theses and internships.

• Information for all staff members: you can contact the Health Management team of Fachhochschule Dortmund – University of Applied Sciences and Arts as usual. If you feel stressed by the current situation, we wouldlike to remind you of our existing offer to contact Psychological Consulting off-site - completely anonymous.
Health Management (Gesundheitsmanagement): www.fh-dortmund.de/de/hs/servicebe/verw/dezernate/i/pe-21/gesundheit/startseite-gesundheitsmanagement.php
Psychological Consulting off-site (Externe Psychologische Beratung): www.fh-dortmund.de/de/hs/servicebe/verw/dezernate/i/pe-21/gesundheit/Notfall-_und_Krisenmanagement/externe-psychologische-beratung_620468.php

Our university is constantly getting better when it comes to the transition to digital working. The recent example is the Digital Open House Event from last Friday: 60 live tours and talks, numerousnew videos, various additional information and an online escape game – no surprise that 1,500 visitors dropped by virtually. Just as many as during the past Open House Events taking place on-site on the campus locations.
If you would like to participate in a little digital adventure, you can help us to find our robot Eva who disappeared shortly before the beginning of the show: online.fh-dortmund.de/escape-room/


Have fun!

Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

Once again, we would like to share updates on the digital semester with you.

  • Information for students and teaching staff: The task force dealing with on-site exams (Arbeitsgruppe “Präsenzprüfungen”) scheduled a kickoff meeting for 15 June in order to create a concept in a timely manner.

  • Information for staff members: These times go hand in hand with plenty of information, but also possibly with a lack of information as well with a desire to exchange information. We would like to provide a virtual space and real time for this demand. Let us talk straight. We are looking forward to your registration for the “Klartext” event on Webex on 25 June: www.fh-dortmund.de/klartext

Communication and networking are currently mainly happening in digital form. During the last weeks, we got to know “Cisco Webex”. It may not be fully fledged on every level and is constantly further developed, but we have already learned to appreciate it: we are keeping our distance and yet we are able to communicate face-to-face.

While doing so, admittedly our heads are not in the clouds; instead, we are working with clouds, or rather with the cloud. We have consciously chosen the approach to use IT systems via the Internet, without the need to install them on local computers. Cloud solutions are the basis for our demanding digitalization projects within the University Development Plan HEP and thus for our (IT) university of the future. They make us more flexible and enable us to respond faster and goal-oriented to new requirements.

The path we have to take is via our 5 Step Program (www.fh-dortmund.de/en/news/coronavirus/The-5-Step-Program-for-creating-the-IT-of-the-future.pdf). In the first step, we are stabilizing the most important applications. In the next step, we are putting all applications gradually to the test. Are they up-to-date? Where can we create synergies, where can we increase efficiency? We are doing all of this while keeping the aspects of data protection, IT security, co-determination and accessibility in mind: together with our data protection officer Dr. Thilo Groll and the staff committee, for example, we are ensuring that our data is only processed on servers located in the EU. If you have any questions, please contact Prof. Dr. Andrea Kienle, Vice Rector for Digitalization and Prof. Dr. Lutz Niehüser, Chief Information Officer (CIO).

In a nutshell: We are constantly working on a stable infrastructure, fast connections and new networks. Bhaskar Chakravorti, Dean of Global Business at The Fletcher School at Tufts University, compares the current situation with the aftermath of the cholera epidemic in Paris. Back then, Napoleon III ordered to deliberately design wide and open boulevards: the sunlight had to serve as a natural disinfectant. The townscape still benefits from this today. “It is time we started thinking about the Parisian boulevards we must build beyond this pandemic.” Howsoever the boulevard of modern times will look like, one thing can be said for sure: It will also be “digital”. (www.hbr.org/2020/04/which-countries-were-and-werent-ready-for-remote-work)

Enjoy the sunny hours on the weekend.


Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

▲ June

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

We are in the thick of the semester and are still working on coming up with ideas to specify the next steps.

For instance, regarding the issue of on-site exams. Here, we would like to give you an outlook, dear students and dear teaching staff. A task force led by Prof. Dr. Tamara Appel, Vice Rector for Teaching and Studies with colleagues from the Crisis Management, the Facility Management and the Faculty Safety Representatives along with Headpersons of the Examination Boards and Coordinators will create a concept. Here, it is important to weigh the necessary security measures and your legitimate desire, dear students, to take exams. In the long-term, on-site exams are planned for fall.

In addition to the pragmatic measures, we are asking ourselves questions, dear all, which every instruction of higher education should continuously ask itself but that have taken on a new urgency especially during these days: What is our DNA, what defines us? Do we have all the skills to face the demands of the future? How will we study and teach in the future?

To quote Andeas Wittke, e-learning expert at oncampus at Technische Hochschule Lübeck: “The future of universities is digital” (www.onlinebynature.com/2020/05/die-zukunft-der-hochschulen-ist-digital/). Are the scenarios he envisions utopian, horror or the path to the goal? Does the ecosystem education have to reinvent itself? How can we become a socially responsible driving force?

Regarding this matter, we would like to start a discussion with you in the coming weeks and months. We are looking forward to receive your suggestions and opinions on all channels and in various contexts: talk to us. Share your ideas in the University Development Plan (HEP) groups. You are also welcome to use the comment section on our Rectorate blog for employees where Prof. Dr. Andrea Kienle, Vice Rector for Digitalization, currently and "off the record" addresses the question "back to the future?" (https://rektorat.fh-dortmund.de)

Hence, with retrospect and experience to outlook with experiments? And where is the foresight?
What do you think?


Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

According to your feedback, our weekly e-mails are in demand. That makes us very happy. And, as it also turns out, they encourage additional questions.

This is a very interesting phenomenon: putting oneself in other people's shoes and deciding what they need in order to acquire new knowledge is a constant challenge. It is often difficult for us to imagine that others do not have the same knowledge as we do. (You can find out more on this occurrence when looking closely at the “tappers” and “listeners” in the experiment conducted by the psychologist Elizabeth Newton at Stanford University; www.join-ada.com/newsletter.html in the newsletter from 17 May). So, how can students or colleagues be introduced to a complex topic? Ideally, two things should be established: the importance of the topic for the person and the essentials of the concept behind it.

And, we would also like to add: it can be helpful to explain the facts in more detail, what we are happy to do at this point. You, dear students, still need some clarification and answers to your questions:

  • There will be free examination attempts: if you take an examination in the summer semester; whether it is the first, second or already the third attempt, and you fail the examination, it will not be counted.
  • Deadline extensions for your Bachelor‘s and Master’s theses: the respective faculties make the decisions in accordance with their disciplinary cultures. By doing so, they will be as accommodating as possible.
  • (Final) examinations: we are currently working on resolving urgent issues as soon as possible (when, how and where can they take place?).

You, dear teaching staff, can also ask questions: you have the opportunity to have your classes evaluated by means of an adapted online procedure and to find out how your new digital teaching approaches, media and materials come across. Most of you have already received an e-mail from the Evaluation Office and many have already registered. You can find additional information in German at: www.fh-dortmund.de/evaluation (in the right column under the section “Aktuelles”: “Onlinelehrveranstaltungsbewertung im SoSe 2020”). We are looking forward to a lively participation and the following discussion of the results with the students.

And for the staff members who have not asked any questions yet, but still would like an update on business trips and advanced training; you can find information regarding these matters at: www.fh-dortmund.de/en/news/coronavirus/coronavirus_informationen_fuer_beschaeftigte.php

That is all for today.
Let us also be curious in the future and continue to ask questions.
As the German Sesame Street theme song does for decades now: “Der, die, das! Wer, wie, was? Wieso, weshalb, warum?” And let us get on the same page.


Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

The following message was also sent via circular e-mail:


Dear Colleagues, dear Students, dear All,

Running at high speed and flexible – this is how the responsible Ministry of Innovation, Science and Research of North Rhine-Westphalia (MKW) summed up the digital summer semester on Tuesday: it runs at full tilt and it is impressive how flexible institutions of higher education responded to the challenges. In order to support the universities, the MKW provides necessary legal regulations. In the following, we have outlined the guidelines for you, dear all and especially dear students:

  • “I welcome the decision to complete the summer semester online“, said the State Minister of Culture and Science Isabel Pfeiffer-Poensgen.
  • There will be online examinations.
  • There will be free examinations attempts (Freiversuch): every student has one examination attempt in every examination that will not be counted, should she/he fail the examination. You cannot use a free examination attempt to retake an examination to achieve a better grade. This regulation applies to the current summer semester and for the time being.
  • The individual standard program duration will be extended by a semester for the affected students.

Should you have any questions, please contact your respective teachers and the Dean’s Offices in the faculties.

We would also like to add our opinion to the statement of the MKW: We are impressed how flexible we responded to the challenges – and how flexible we will continue to act.

We are aware of the fact that working at full tilt demands a lot from us. We are noticing how committed and motivated you are tackling these times, but also how much frustration and exhaustion that may cause.

That is why we would like to encourage you once again to communicate with us.

Please let us or your superiors know if you have any questions or needs or any suggestions or ideas!

Because it is also a fact that: the new normal will not be the old one. These days, we are undergoing a crash course in Change Management. And not only in regard of the coronavirus – our world is changing radically, unexpectedly and rapidly at the moment. And we are becoming aware that we have to understand change for what it is: as a part of life. Probably the most important quality to handle this is the ability to adapt.

Here is an impulse from ada, the platform for digital life and the economy of the future, powered by the Handelsblatt Media Group: “Maybe it can also help to redefine our goal in some way. Ultimately, we should not strive for stability, but for flexibility. In order to achieve this goal, we have to disrupt ourselves somehow – and, as exhausting as it can be at times, to embrace people, places, ideas and behaviors that contradict our routines and habits. If we want to prepare for the future, we have to let go of the past.” (#adaption; https://join-ada.com/themenseiten/adaptabilitaetsquotient)

This perspective may cause uncertainty for some people. But it gives us a chance to develop new processes and adequate methods. We will continue to work on this together in the upcoming months. An interesting approach may be to not ask ourselves how we solved these issues in the past, but to ask ourselves the “What if?” question instead. Let us ask this question.

Get involved.
Let us keep our feet on the ground – but continue with the discussion.
And let us find answers together.


Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

As of today, the University Library of Fachhochschule Dortmund has reopened all three locations. The opening hours are shortened and users have to comply with the distance and hygiene regulations. Initially, it will only be possible to borrow and return media.

You can find additional information at: www.fh-dortmund.de/corona-bib

The following message was also sent via circular e-mail:

Dear Colleagues, dear Students, dear All, 

Today, we would like to start with a round of applause for all students and staff members: You are by far the best! 

You, dear students because you continue to stay away from the university and enthusiastically participate in the digital teaching offers.

You, dear staff members, because you have started this week very considerately, cooperatively and with a 1.5 meter sense of distance and pragmatically and straightforwardly implemented improvement suggestions, where necessary. Everything already settled down nicely. We were able to restart our on-site operations as planned. 

So, things are not only going better than we thought, they are actually going quite well for us. To ensure that this continues, it is no longer a question of if it works at all. It does. Now, it is all about the organization, about details and assessments; issues we continue to work on with the AStA and the Dean’s Offices in the faculties. Now, we are concerned with the question how to handle the loosening of the coronavirus restrictions specified by the politics in an adequate and appropriate way. 

For us, this means that, as of next week, our libraries will open in a controlled way. In this particular case, we are naturally lifting the ban on entering our premises for you, dear students. You can find further information on the execution, measures and opening hours at:  https://www.fh-dortmund.de/corona-bib

In this context, distance will continue to be an important measurement unit. A spatial distance, in other words. But we can also see it in a different way: as a blank space referring to a distance in time, in the figurative sense. Then we can take a long view.

This is what we would like to prepare you for and would like to encourage you to regard this digital semester as an experiment, as a blank space that offers room for new things. An experiment where we are jointly testing things out and gaining new experiences. Let us, from a distance, jointly evaluate the results and combine what has proven to be successful in both worlds (before the coronavirus and with the coronavirus). For the new normal. For our university of the future.

The futurologist Matthias Horx writes in his latest column that this “means that we ourselves are part of the future. WE are the change that we hope the world will bring.” (https://www.horx.com/51-das-neue-normal/). And Pippi Longstocking knew it even then: “We’ll make the world / diddle diddle dee the way we like it… “.

We wish you and every one of us
still room for new things

 

Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

The following message was also sent via circular e-mail:


Dear colleagues, dear students, dear all,

Today, let us talk about the word with a “c”. No, we are not talking about the coronavirus. Not directly, anyway. Instead, we are talking about various words with a “c”, lowercased and capitalized, in German and in English, all being associated with the virus.

Let us start with chaos. There is a partially heated debate going on at the moment on how to deal with the occurrence of infection, which measures are the right/useful/acceptable ones. And there are always new announcements on how institutions of higher education are able to/want/will handle it leading to confusion and uncertainty, in our option.

We would like to avoid that. We would like to provide clarity and certainty. In order to achieve this goal, we are seeking a conversation with you. There is an apt phrase “it’s all about communication“. We keep you up to date with our circular e-mails, we consult the crisis management and we communicate with the Dean’s Offices in the faculties and with the AStA on a weekly basis. And we would like to encourage you to contact us, should you have any questions or problems.

As of Monday (4 May 2020), we are rebooting, but some things still need to settle down. There are still various matters of discretion that we are currently trying to resolve. However, we would like to promise you that we will decide in the best interest of students and staff members.

We would like to provide accurate answers to specific questions that came up:In general, Fachhochschule Dortmund restarts its on-site operations in a controlled manner. This is part of the nationwide easing strategy. Specifically, this means:

  • Students are still not allowed to enter the premises of Fachhochschule Dortmund. 
  • Teaching staff is allowed to continue teaching from home, after consulting the respective Dean’s Offices.
  • Scientific staff will start working on-site as of Monday, after consulting their superiors.
  • The same applies for staff members in technical departments and administration. The department headpersons have already been informed via e-mail.
  • If necessary, there is still the option to work in home office.
  • Staff members who are in risk groups, can and should consult the university medical service.

One tool that makes communication in these times much easier is video conferencing, or video calls (also abbreviated as "I’m in VC" in WhatsApp messages). As the newspaper Süddeutsche Zeitung wrote recently: "Frozen faces and looking on your own double chin: video conferencing is exhausting. This state of excessive demand (…) already received the name 'Zoom fatigue'." Looking at our own Webex numbers, we cannot confirm this claim: on average, we currently have more than 600 video conferences with around 7,500 participants. Daily. And they continue to run, even under stress, usually stably and securely.

That brings us back to security. An important asset during these times.
Let us continue to watch out for ourselves – take care!


Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

▲ May

The library of Fachhochschule Dortmund offers new special opening days for pick-up of urgently required printed media for students or staff members. You can reserve the media and pick it up – depending on the location – on Wednesday, 6 May or Thursday, 7 May.

Please also note the instructions on this page:
www.fh-dortmund.de/sonderausleihe

Please submit your BAföG repeat application for the upcoming winter semester 2020/2021 as early as possible. Studierendenwerk Dortmund advises you to submit your application to the BAföG Team already by the beginning of June in order to avoid an interruption of payment and a (temporary) funding gap in your bank account due to processing times.

You can find additional information as along with respective forms on the following page:
https://www.stwdo.de/aktuelles/artikel/details/29/04/2020/nicht-vergessen-wiederholungsantrag-stellen/

The University Library offers new special opening days for pick-up of urgently required printed media. New pick-up times are on Wednesday, 29 April and on Thursday, 30 April.

You can find additional information and the order form at: www.fh-dortmund.de/sonderausleihe

The following message was also sent via circular e-mail:


Dear colleagues, dear students, dear all,

One digital semester week and five weeks of limited essential operation mode are behind us. We have achieved a lot. But we may also be a little worn out.

Every one of us handles this situation differently: some are at their best, others are happy to rediscover slowness or to discover new tools. Others have to deal with loneliness or they may be driven to the brink of insanity (or even beyond) by the care situation in their family.

Let us take a collective breath ...

... and review the past weeks with a little serenity 

The digital options set up at short notice are very useful: virtual courses and lectures, webinars that “make us wise” and video conferences that allow us to communicate with each other. Nevertheless: we perceive the lack of real contact with our colleagues as increasingly problematic. And there is also a certain uncertainty: is digital the new normal?

The straight answer is: No. We are offering this semester in digital form. And we can make very good use of the resulting opportunities, modules and experience in the future. But we are also paving the path to a “new normality”.

Dear staff members, we are rebooting. As of 4 May, we are taking cautious and controlled steps towards returning to working on-site. Staff members with family care responsibilities may continue to work in home office. We will provide further information next Tuesday after the consultation with the crisis management.

Dear students, on Monday we celebrated a splendid virtual beginning of the semester with you: about 22,000 page views speak for themselves. The online semester runs for a week now – and it will continue for you in digital form. We would like to thank you very much for your willingness of joining in and getting involved!

  • It has been a successful first week and we would like to also thank all faculties for the effort and creativity that make the execution possible!
  • Currently, the Rectorate is meeting with the AStA on a weekly basis in order to assess the situation and to discuss optimization proposals.
  • The basic issues and requirements implementing the semester in digital form have been resolved. We are aware that you may have a lot of questions that are very important to you: questions regarding examination periods, classroom-based examinations, the beginning and end of the semester or the issue of additional opening hours in the library. Wherever possible, we will work on solutions. However, the political guidelines are currently changing frequently and we are not yet able to universally comment on many issues.
  • But we can assure you that classroom-based examinations will be announced with sufficient advance notice that will leave you enough preparation time.

Our video conferencing system Cisco Webex supports us while we are launching the online semester: it is used frequently and is basically running stable and secure. Our university IT provided training materials and FAQ for you at: https://www.fh-dortmund.de/webex-meetings

And if the road gets bumpy – with the video, with the conference or with your own demands – stay calm. Do it like Thich Nhat Hạnh does: “Smile, breathe and go slowly”.

Let us continue to approach one another (and keep a proper distance). Let us continue to try things out and to learn. And let us take this attitude with us into the new normality.

We are looking forward to see you (again)!


Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

Starting Monday (27 April), students with questions concerning Physics I (Mechanics) or Physics II (Oscillations, Optics) can use the virtual study room “LernRaum Physik”.

If you need help solving any physics problems, you can contact a tutor who will assist you in finding a solution. 

Operation hours:

  • Mondays and Wednesdays, 10:00 a.m. to 1:00 p.m.
  • Tuesdays and Thursdays, 1:00 p.m. to 4:00 p.m.

You can reach the virtual “LernRaum Physik” via the following link:
https://conf.ilias.fh-dortmund.de/b/chr-pya-72z

You can find a list of currently available tutors in ILIAS at:
https://www.ilias.fh-dortmund.de/ilias/goto_ilias-fhdo_crs_834185.html

The university IT presents solutions for video, phone and web conferences on a new landing page: www.fh-dortmund.de/videokonferenz

Training documents and FAQ regrding meetings with the Cisco Webex system are also available at: www.fh-dortmund.de/webex-meetings

Our library provides a special opportunity to help members of Fachhochschule Dortmund who urgently need printed material for their studies or work. You can reserve the media and pick it up on Thursday, 23 April or on Friday, 24 April.

Please pay attention to the information provided on the following page: www.fh-dortmund.de/sonderausleihe

The following message was also sent via circular e-mail:


Dear colleagues, dear students, dear all,

#StayAtHome continues to be a political decision. But, as of today, we still do not know what happens next, especially regarding institutions of higher education. Unfortunately, the announcements diverge: on the one hand the nationwide approach, on the other hand a possible separate route taken by the federal state of North Rhine-Westphalia.

Until we receive some clarification, we will continue to #StayAtHome. And we will stick with our strategy: this semester is a digital one. In recent weeks, we have all been working intensely on its execution. And as of Monday, we will say: Let’s go live!

We would like to share a few recommendations before the beginning of a phase that is new for all of us.

  • The class schedules will remain unchanged: please upload your class documents by no later than the scheduled due time.
  • You do not have to live stream your digital lectures. You can record your classes in advance and upload them to ILIAS by using tools such as Camtasia und Snagit.
  • Questions and answers following the recordings will be streamed live and not recorded for later.
  • Stay in touch with your students. Tease your classes, send timely reminders or … or …
  • The digital contents will be available to students until the end of the semester.
  • You can find detailed instructions in the handout “Handreichung Online-Lehre“ (PDF).
  • If you have any questions regarding the IT systems, please contact support@fh-dortmund.de and ilias@fh-dortmund.de for any issues regarding ILIAS. Please refrain from contacting the university IT or the eLearning Coordination Office.

The new world of digitalization has a lot to offer and can create the impression that “we go digital” means also “easygoing”: everything is possible, everything is available 24/7 and there are no limits. This is not correct. Please respect the rules of privacy and copyright in everything you do.

Dear students, it is important to the University Governance that we develop and maintain good contact with each other, particularly in this time. Please keep in touch with your fellow students via phone, WhatsApp, e-mail. Please contact your teachers if you have any content-related questions and your teachers and the Dean’s Offices in the respective faculties should you have any questions regarding organizational matters. And in case of any other questions, please contact us via e-mail.

Dear all, here we go! Let us start. Let us demonstrate the possibility of digital teaching and learning. And let us also treat this semester as a kind of field for experimentation. Nothing can run smoothly at first go. It can also be bumpy. Let us remain creative and unconventional, let us stay enthusiastic and learn with and from each other.

Starting on Monday (20 April 2020), we say: Let’s go live! And we are going to celebrate. Of course, only digitally. Let us surprise you. And come to our virtual campus.

We are looking forward to see you!

Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

The following message was also sent via circular e-mail:


Dear colleagues, dear students, dear all,

For weeks now, we have been staying at home and experiencing what is suddenly no longer possible. We are spending hours in front of the computer, laptop, tablet and realize what is suddenly possible. We can stay home and still be involved. The crisis shows us: there are also other options.

This is also the case at our university. We are experiencing a great university-wide solidarity. A time of optimism where creative ideas and unconventional approaches keep “things running". In an impressive hands-on mentality: committed and pragmatic. Here in the Ruhr area, we also like to say: We are tackling it. On behalf of the Rectorate, we would like to tell you that we are impressed! And once again, this is what makes us proud of our university!

We are progressively studying digitally. Now it is all about starting to teach progressively.

We would like to announce a few basic points integral to the essential operation mode of Fachhochschule Dortmund that have been set jointly with the Dean’s Offices in the faculties:

  1. Students are still prohibited to enter any locations of Fachhochschule Dortmund for the time being.
  2. Courses and lectures that can be offered online, will be offered online starting 20 April.
  3. Classroom-based courses and lectures will not be taking place.
  4. Student labs and the CIP-Pool will be closed for the time being.
  5. Research operations for researchers are conceivable in individual cases and after consulting the Vice Rector for Research, Development and Transfer, Professor Dr. Volker Helm, and the respective Dean’s Offices.
  6. The examinations scheduled to take place in the winter semester will be initially postponed (Reference: similar procedure as for the school leaving examinations “Abitur”) with the exception of being processed online. Such exams should be done soon.
  7. Staff members will continue to work in home office.
  8. Courses and lectures in the summer semester will end on 17 July.
  9. In agreement with the faculties, the summer semester examinations are expected to take place in the fall.
  10. The lectures in winter semester 2020/2021 will start on 1 November 2020.

Dear students, you will receive additional information and details on your study programs from your responsible Dean’s Offices.

Dear all, we will keep you updated in the following week.

This is how it continues.

And this is how we will do it.

Apropos doing something: We would like to mention an exemplary aid program created by our colleagues Matthias Krause and Paul-Andreas Maurer from the Faculty of Mechanical Engineering: they are creating infection protection straight from the printer. In the laboratories, 3D printers are currently running at full speed in order to support hospitals in the region by producing medical protective equipment. We are saying: Thumbs up! And thank you!

And now, we wish you and your loved ones a relaxing and happy Easter!

Keep well and healthy! 

Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund

Jochen Drescher
Chancellor of Fachhochschule Dortmund

In order be able to provide maximum support to students and staff members while studying and working in home office, the university library is continuously expanding its e-book offer. You can find information on the consequences for the library caused by the coronavirus pandemic at:
https://www.fh-dortmund.de/en/hs/servicebe/bibl/info/news/corona-infos.php

The following message was also sent via circular e-mail to all students and staff members:

Dear colleagues, dear students, dear all,

During the last two weeks, Fachhochschule Dortmund has been operating in a limited “emergency mode”, often called the “essential operation mode” by politicians. Even though it is “just” an expression, it seems to reflect the development in a good way. We are on our way away from an emergency situation perceived as passive, towards an actively shaped future. And, even in light on these circumstances, we continue to focus on our core task: to provide you, dear students, with a high-quality education, to support and challenge you and to qualify you for your profession. To achieve this goal, we are digitally shaping up for the future.

How the future will look like especially for institutions of higher education depends on the further course of the coronavirus crisis. Around Easter, we are expecting a political decision on whether and (if so) how to continue with classroom-based courses and lectures in the summer semester.

In the meantime, we are internally intensely working with the Dean’s Offices on digital teaching and examination formats. It will not be a lost semester, but a semester with new forms of communication. But rest assured: we will not leave you alone - we will continue to be there for you and you can get in touch with us.

As for our staff members, they will continue their work during the limited operation mode with essential staff members working on site and others in home office for the time being. We are currently working on setting up and developing digital tools and interactive formats. One pager, step-by-step instructions or tutorials will support you while you use these. For example, we are planning to offer a webinar on Cisco Webex next week.

In times like these, we continue to take our social responsibility very seriously. This also means that we will not host the Open Day or the summer fair “SommerFHest” this year, at least not as events offered on site. The Department of University Communications is working on alternative digital formats.


So, we will see each other in the near future. Though in a different way.
We are a good match!
And in these times, we are also taking more care of each other!

Keep well and healthy!

Prof. Dr. Wilhelm Schwick
Rector of Fachhochschule Dortmund – University of Applied Sciences and Arts

Jochen Drescher
Chancellor of Fachhochschule Dortmund - University of Applied Sciences and Arts

Due to the limited emergency operation mode of Fachhochschule Dortmund, all Math HelpDesk locations are currently closed until further notice. However, we will be launching virtual versions soon.

Operation hours: Mondays to Fridays, 11:00 a.m. – 3:00 p.m.

You can reach the virtual options at the following links:

Outside the operation hours (or if you cannot/do not want to use the virtual Math HelpDesk), you can post your questions in the Mathe-Forum in ILIAS.

▲ April

While all IT Help Desk locations are closed until further notice, we can offer you a virtual solution for the IT Help Desk, starting from today.

Operation hours: Mondays, Wednesdays, Fridays from 10:00 a.m. to 12:00 a.m. (noon) and 2:00 p.m. to 4:00 p.m.

You can reach the virtual IT Help Desk at the following link: www.fh.do/virtual-it-helpdesk

If you have any urgent questions on how to use ILIAS, please contact our support via e-mail: ilias@fh-dortmund.de

Please contact us at our central e-mail address support@fh-dortmund.de, should you have any other problems with any IT services offered by Fachhochschule Dortmund.

Although, the beginning of summer semester has been rescheduled to 20 April 2020, it is currently uncertain whether it will be possible to resume regular studies or whether they have to be offered in digital form.

In the past, there had been the option to held examinations at Fachhochschule Dortmund in electronic form; the examinations regulations however, did not include digital studies to such an extent. In light of the current situation, we have to find individual solutions for the various teaching and examination formals. Therefore, the Senate has adopted the regulations for “Exemptions in relation to the coronavirus SARS-CoV-2“ (“Prüfungsrechtliche Ausnahmen im Zusammenhang mit dem Coronavirus SARS-CoV-2”, PDF).

Primarily, the provisions of the general examination regulations as well the study program examination regulations still apply. In cases when they cannot be observed, the chairpersons of the examination boards are now given the opportunity to make use of new options. In order to make them also legally compliant, the "Instructions on taking oral video examinations" (“Merkblatt zur Abnahme von mündlichen Videoprüfungen”, PDF) explains how to ideally conduct such an examination.

Despite all parties involved making every effort to maintain the teaching operations, unfortunately it cannot be guaranteed that all courses and lectures can be take place.

The election committee passed the following resolution on 26 March 2020 by way of circulation:

In light of the current situation regarding the coronavirus, the student elections to the Senate, to the faculty councils and to the Institute Council IDiAL as well as of the female student representatives to the Women's Advisory Board (Frauenbeirat) of Fachhochschule Dortmund have been postponed to the winter semester 2020/2021.

The elections were initially set to take place on 18 June 2020. Election notices and the submission of election proposals were supposed to be made in April/May. This will be now postponed. Up to the the regular elections, the currently elected student representatives will remain in office on a provisional basis.

We are currently working on centrally obtaining two professional video and phone conference solutions to be available as an alternative to DEFconf. These solutions may be used for courses and lectures, examinations and general meetings, because they will meet the requirements of data protection and codetermination.

Since most of the solutions offered out there, do not meet these requirements, please do not buy any solutions for isolated applications.

The provider guarantees an interruption-free implementation of video conferences. We will provide a sufficient number of licenses for all staff members and lecturers as hosts of video and telephone conferences. All students and non-university members can participate in the video conferences. This way, we guarantee the possibility of communication for every concern, which can also be used for larger groups. We are currently in the process of testing the solution centrally and will roll it out at short notice.

In addition, we will offer an in-house solution for spontaneous meetings in smaller groups. You will find further information on this page.

University Sports is working on different options on how to “digitally” get students and staff members moving. From Monday to Friday, there is a live video stream available via Instagram and Facebook:

The following message was also sent via circular e-mail to all students and staff members:


Dear colleagues, dear students, dear all,

We would like to thank you all sincerely on behalf of the entire Rectorate of Fachhochschule Dortmund!

We are currently going through dramatic and frightening times. But we are, as a university but also – collectively with all of you – on a good path. Our guiding principle was and still is to do everything possible in order to help slowing down the spread of the virus. And we appreciate a great willingness throughout the entire university to act in solidarity, to try out and follow new (digital) paths in a pragmatic and uncomplicated way and thus also to find new approaches to solutions.

As the Federal Chancellor recently said: “Our idea of normality, of public life, of social interaction - all this is put to the test.” All of a sudden, every one of us carries burdens that are hard to cope with. We worry about our parents who are in an unstable condition, about the cancelled exams we studied for so hard, the cancelled birthday party. Until a few weeks ago, we took the local public transport to protect our environment; today it bears the risk of a possible contagion and should be used as little as possible.

The following days and weeks will continue to demand a lot of us. They are a stress test for us personally as well as for our society. But they can also motivate us: meeting our family or our friends and acquaintances in small groups can be more intense experiences, virtual workouts with friends or time for neighborhood help. But also curiously trying out technical applications, such as phone or video conferences.

We are facing challenges that we are not familiar with and none of us has any ready answers for them. We do not know yet how to move on. But there are first interesting reflections with a new world emerging with forms we may be only able to guess yet; for example by Matthias Horx who is looking back from the future to today (https://www.horx.com/en/48-the-post-corona-world).

This is a dynamic situation and we will remain capable of learning new things from it. We, as a university, are also learning every day. Collectively, will find new creative formats – for now and for the time after the coronavirus.

How can we conduct examinations without any personal contact, offer lectures online; how do we guarantee a functioning university?

We, the University Governance, are in the process of taking up threads and linking them together. For example, we will set up two university-wide video conferencing systems. We will keep you informed about the progress.

But we are still looking forward to your suggestions, ideas and collective exchange!

Best regards,
keep well and healthy!

Rector Wilhelm Schwick
Chancellor Jochen Drescher

General regulation

As of Wednesday, 18 March 2020, it is not allowed to enter any buildings and campus locations of Fachhochschule Dortmund.

Emergency mode operation (for staff members)

These regulations do not apply to the central units of the university administration and the faculties, with at least two system-relevant staff members in each unit (staff members who maintain the emergency mode operations of Fachhochschule Dortmund and who can be contacted and can provide information).

In a situation like this, when our workplaces are not very busy, we would like to keep a record of who is entering our buildings in order to provide information about our contact persons, if necessary. Please contact our gatekeeper (Pförtner*in) in Sonnenstraße via phone or e-mail (phone: 0231/9112-6789, e-mail: pfoertner-son@fh-dortmund.de) to give notice of your arrival and departure.

Please do not log in. The individual regular working hours will be credited automatically.

Facility Management

Only the gatekeeper (Pförtner*in) will grant access to the buildings of Fachhochschule Dortmund for the respective persons who are exempt from the general ban of entering the buildings.


Courses and examinations

All courses at Fachhochschule Dortmund will be cancelled.
Examinations will no longer take place at the university.
Conferences, workshops and any other public events that were scheduled to take place at Fachhochschule Dortmund are also cancelled (on all campus locations as well as on all other locations).

Due to the limited emergency mode operation, work meetings on a smaller scale are also affected. All committees with the exception of the Rectorate are suspended. All appointment committees are also suspended. In order for mandatory appointments to take place, individual cases must be resolved.


University library

The library will remain closed. You can find additional information at:
https://www.fh-dortmund.de/en/hs/servicebe/bibl/info/news/corona-infos.php


Home office

With the beginning of the emergency mode operation period, all employees have to work in home office, meaning that they must be available at home, especially during core working hours from 9:00 a.m. to 3:00 p.m. (Fridays 9:00 a.m. to 1.00 p.m.).

Existing part-time regulations will be retained.
Direct superiors must also make sure that they can reach their employees via phone at any time, if necessary (on-call duty).
Please check the website of Fachhochschule Dortmund and your e-mails at least twice a day (browser access via WebMail).
Please set up call forwarding in your office.
Student and research assistants must also carry out their tasks from home to the extent possible.

These regulations apply until further notice and can be extended or restricted at any time. You are no longer required to log in individually or to report to the e-mail address at homeoffice@fh-dortmund.de. The individual regular working hours will be credited automatically.

Sick notes must still be reported. Should you become infected with the coronavirus, please contact Human Resources.

As usual, please submit your recreational leave requests via DIAS.


Childcare

The University Governance of Fachhochschule Dortmund is aware that the current situation is challenging in regard to childcare and that working in home office and childcare are not always compatible. However, the University Governance hopes that the current home office regulation can help to equalize the situation.


Office hours

Office hours (e.g. of advising and counseling offices, university offices) will be announced via e-mail.


Studierendenwerk Dortmund

The Studierendenwerk shuts down the operation of all canteens.

▲ March